The following information is provided to assist your planning of your tour with Events in Italy, Inc. including new protocols for travel in Italy due to national and local laws and regulations enacted to protect citizens and visitors from COVID-19.
EVENTS IN ITALY, INC.
a Delaware corporation
Prepared as of July 2022
PREPARING TO TRAVEL WITH ELAINE RUFFOLO ON A PROGRAM ORGANIZED THROUGH EVENTS IN ITALY, INC.,
The following information is provided to assist you in planning your participation in a Program with Elaine Ruffolo offered by Events in Italy, Inc., a Delaware corporation (”Events”). This information includes current health protocols for travel in Italy under present national and local laws and regulations.
PROGRAM REGISTRATION FORM: EVENTS IN ITALY, INC.
After hearing from an Events in Italy, Inc. representative, please download, print, and read the Program Registration Form which describes the terms and conditions of your Program.
To register for an Events Program you must complete your information, sign, and return the Program Registration Form and pay the Non-refundable Deposit. Events will confirm your registration with an email acknowledging receipt. This will constitute the agreement between you and Events as to the terms and conditions of your Program.
The Program Registration Form identifies the Total Cost for your Program in US dollars and what the Program includes, such as the number of nights of hotel accommodations, meals, receptions, airport transfers and ground transportation, and museum admissions. Programs organized by Events do not include the cost of air transportation, health or travel insurance, or anything not specifically itemized on the Program Registration Form.
Cancellations of confirmed travel bookings can be costly in terms of penalties and fees from hotels and transportation or other travel providers. Events clearly itemizes all cancellation fees. If you cancel the Program for any reason you will lose some or all of the money you paid.
Italian Law for Public Security requires all hotels to collect and deliver to the local police the following information: full name, date and place of birth, nationality and passport information. This information is requested on the Participant Registration Form and will be provided to the hotel, in accordance with Italian law.
Events contractors will take every precaution to handle Participant’s luggage, but Events is not responsible for lost or damaged luggage.
HEALTH AND SAFETY
Events programs require extended periods of walking and standing. Most museums, palaces, and public spaces have long flights of stairs. Please consult with your physician to ensure that you are physically able to participate in a program in Italy prior to registering. Events regrets that it cannot provide special assistance for walking or pushing wheelchairs. Guests needing special assistance should be accompanied by a companion who is able and willing to assist them.
HEALTH PROTOCOL REQUIREMENTS
The safety and comfort of the Participants on every Program is of paramount importance to Events.
There is however no way to eliminate all possible risks of travel. Events requires all Participants to deliver signed copies of a Travel Well Pledge and a Waiver of Liability to an Events representative on the first day of the Program. This will help to protect the health and well-being of fellow participants as well as the Events representatives, suppliers, and other visitors to the places on the Program. The Travel Well Pledge requires all participants to assume personal responsibility for their own health. The Waiver of Liabililty releases Events from the risks inherent in international travel, including exposure to and infection by Covid-19, any and all variants thereof, and any and all other highly contagious diseases, known and as yet unknown.
VACCINATIONS AND TESTING
All participants on an Events Program must be fully vaccinated for COVID-19, or any and all variants thereof, or any other highly contagious diseases, as may be required by the government of Italy.
TESTING AND HEALTH SCREENINGS
Participants should expect to be asked to show proof of COVID-19 vaccination (CDC, Green Pass, or other) and undergo occasional temperature checks to enter public indoor spaces. The Events representative will assist you with these steps and any others which may be required as Italian regulations continue to evolve.
As of June 12, 2022, the United States no longer requires US citizens traveling from a foreign country to show a negative COVID-19 viral test upon their re-entry into the USA. If the United States re-imposes any new testing requirements for re-entry by US citizens into the USA from Italy, then Events will use its best efforts to arrange for a doctor to be available to provide the necessary documentation for return travel to the United States. If you are staying in Europe beyond the final day of your program, then you will be responsible to make your own arrangements.
TRAVEL DOCUMENTS: GOVERNMENT REQUIREMENTS
All participants are responsible to bring the following documents which may be required to be presented on each day of the program:
A valid passport is required for all international travel. Your passport must be valid for at least six (6) months beyond your planned date of departure.
COVID-19 Vaccination Record Card
Presentation of a COVID-19 Vaccination Record Card that indicates that you are fully vaccinated, and have received the final recommended vaccination dose at least 14 days prior to your arrival in Europe, is required by the Government of Italy prior to your entry into Italy and may also be required by local authorities in the places to be visited on your program.
We recommend that you retain copies of the original documents, including a photograph on your mobile device as a backup.
Further information on Travel Requirements can be obtained from the websites of the
United States Embassy and Consulates in Italy:
for COVID-19 travel information:
for General Requirements for Travel by US Citizens into Italy
We recommend that you check your airline’s website frequently, as vaccination and testing requirements for travel may change.
COVID-19 COMPLIANCE WITH LOCAL GUIDELINES
All representatives of Events are trained in the protocols and safety guidelines required by the Government of Italy and by the local authorities in the places to be visited on your program.
Events representatives will relay information regarding health and safety requirements and help participants comply with mandatory protocols. Representatives will accompany each program and make sure that all participants remain cared for and safe.
Where required, program experiences may be limited to smaller groups and/or staggered times to enable all participants to safely enjoy each planned experience.
FACE COVERINGS AND HYGIENE
All guests must wear masks wherever mandated by local / governmental regulations or supplier protocols.
Consistent with Italian government guidelines, masks that completely cover the mouth and nose must be worn on buses or other modes of transportation, where required by hotels, restaurants, museums, private residences or other places to be visited on the program. Masks may also be required by local regulations outdoors in crowded spaces.
If a participant refuses to comply with these protocols, they will be required to leave the Program.
Events will make no refunds, and accepts no liability to, a Participant who is asked to leave the Program.
All Events suppliers strive to comply with government and local sanitation protocols designed to maintain their hotel rooms, restaurants, and vehicles clean and safe.
Events strongly recommends that you obtain travel insurance to protect your trip, your luggage, and your health during your international travel experience. Events strongly recommends that your insurance include personal accident, medical treatment, emergency medical assistance and repatriation services in the event that you become injured or sick during your trip, as well as coverage for cancellation charges, theft, loss or delayed luggage, and property loss. Participants should ensure that their travel insurance will cover any health emergency that may arise during their international travel experience, including any emergency that may arise as a result of delay or cancellation of their trip due to COVID-19, any and all variants thereof, or any and all other highly contagious diseases, known or as yet unknown.
All testing costs and quarantine requirements, if any, are the sole responsibility of each Participant.
IF A PARTICIPANT FALLS ILL
Should a participant become ill during a Program or test positive for COVID-19, or any variant thereof, then an Events representative will help facilitate them in finding appropriate care and will assist their communication with appropriate parties. Participants should verify that the costs of any medical emergencies will be covered by their medical or travel insurance. Events cannot say exactly what will happen to other participants on the program should one or more participants become ill or test positive for COVID-19, or any variant thereof, or any other highly contagious disease, presently known or unknown. Events will follow the expertise and guidelines of the local health authorities and will work with its suppliers to care for, and communicate with, all those who may be impacted. The participant(s) who tested positive will likely be required to quarantine while other participants hopefully will be able to continue to enjoy the activities planned for the Program.